What It Does

ReceiptsAI is an AI-powered bookkeeping assistant that automates financial document processing for small businesses and freelancers. By connecting to your email inbox or accepting direct uploads, ReceiptsAI captures receipts, invoices, and bank statements, then extracts, categorizes, and organizes all the data you need for bookkeeping—saving hours of manual data entry every week.

Key Features & Capabilities

• Automated Email Capture: Connect Gmail, Outlook, or other email providers to automatically capture receipts and invoices from your inbox
• AI Data Extraction: Extracts 50+ data fields including merchant names, dates, amounts, taxes, line items, payment methods, and bank transactions with 99%+ accuracy
• Smart Categorization: Create custom bookkeeping rules that automatically categorize expenses consistently across all documents
• Industry Templates: Choose from 30+ industry-specific category templates and customize them to fit your business needs
• Multi-Currency Support: Automatic detection and conversion for international purchases with historical exchange rate conversion
• Automated Expense Reports: Generate monthly reports that break down spending by merchant, category, and tax
• Bulk Processing: Upload dozens of files at once with parallel AI processing
• Privacy-First Design: Define sensitive words or numbers to be redacted before AI processing; founded in Europe with strong data protection principles

Who It's For

ReceiptsAI serves small businesses looking to stay organized as they grow, freelancers who want to focus on client work instead of admin tasks, and accountants/bookkeepers who need to save time cleaning up messy records. The platform is trusted by 350+ small businesses and has processed over 100,000 documents.

Workflow & Integration

The workflow is straightforward: upload receipts via any device or connect your email to forward documents automatically, let AI extract and categorize the data, then access organized records and generate expense reports whenever needed. Export clean data in CSV, Excel, or PDF formats, with direct integrations available for Xero and QuickBooks. All files are encrypted at rest and in transit, providing bank-level security for your financial data.

What Makes It Different

ReceiptsAI differentiates itself through its privacy-first approach (you can redact sensitive information before AI processing), email automation that captures documents without manual forwarding, and industry-specific templates that give businesses a ready-made structure while remaining fully customizable. The platform offers audit-ready records with organized, timestamped documentation that holds up under scrutiny.